IS Procurement Coordinator
- 📁
- Hourly
- 💼
- CORPORATE
- 📅
- 2511282 Requisition #
Summary: Receives, processes, and follows up on all IS related, purchase orders, expenditures, project requests, and invoices for use in maintaining IS capital and expense procurement by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Receives and process all project requests for capital expenditures
Process all equipment and software purchase order requests in Coupa.
Validate with IT supply vendors availability and lead time of equipment
Maintain order catalog (Coupa catalog) and work with supply venders to update catalog with new items/part numbers with updated pricing as needed.
Assist new vendors and current vendors experiencing issues receiving purchase orders or getting setup in Supplier Hub.
Work with the Enterprise to ensure all necessary information is included in purchase orders to be processed in a timely manner including resolving any rejected requisitions.
Ensure new vendors are approved and added as needed in Supplier Hub
Assist with various refresh and rollout projects by maintain and managing project plan books and ensuring to take notes during project meetings
Follow up with supply vendors to ensure equipment is received by providing proof of delivery or confirming with onsite contact wo receives equipment.
Communicate with business users and IT project managers on status of requisitions and purchase orders
Assist with recording and inputting invoices for approval for payment
Ensuring all invoices are processed in a timely manner and track any outstanding PO’s that have yet to be invoiced
Follow up with vendors on any outstanding PO’s that are yet to be invoiced and ensure they are processed in a timely manner
Work with IS accounting on resolving any issues with budget variances or invoice disputes
Maintain project request forms, and adhere to policies, and procedures related to processing purchase orders
Track user software licenses for various applications and assign licenses as to users as permissions allow
Identify and resolves problems and inconsistencies and suggests appropriate correctives
procedures.
Communicates and coordinates accounting policies, practices and procedures with department and company managers and officials, vendors, reporting agencies, clients, customers, and the public.
Maintain harmony among workers and resolves grievances.
Adjusts errors and complaints.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
Customer Service - Responds promptly to customer needs.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
Team Work - Balances team and individual responsibilities.
Written Communication - Writes clearly and informatively; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
Quantity - Meets productivity standards.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software and various applications related to job functions.
Certificates and Licenses:
No certifications needed
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk.
Benefits
You will be eligible for Harris Teeter’s group benefit plans that pertain to your position upon the completion of applicable waiting periods. Your eligibility for these benefits is subject to the terms of the applicable plan and Harris Teeter policy.