Your Purpose

The Supervisor of Equipment Procurement & Coordination provides strategic and operational leadership for the equipment procurement function within the Store Development Department. This position ensures that all equipment purchasing, scheduling, and coordination activities for new stores, remodels, expansions, and fuel centers are executed efficiently, accurately, and in alignment with company standards and project budgets.  The supervisor will oversee a team of Equipment Procurement Coordinators and Equipment and Equipment & Construction Financial Administrator, fostering collaboration among internal stakeholders, project managers, vendors, and design partners to streamline processes, control costs, and maintain the highest standards of quality and compliance.

What You’ll Do

• Supervise, train, and mentor Equipment Procurement Coordinators and Equipment & Construction Financial Administrator to ensure efficient performance and adherence to company policies and procedures.
• Oversee all aspects of equipment procurement, from specification review through purchase order completion and delivery coordination.
• Establish and manage departmental performance metrics to track accuracy, timeliness, and budget compliance.
• Develop and implement standardized procurement processes to drive consistency across all store and fuel projects.
• Review and approve capital PRs (Purchase Requests) and POs (Purchase Orders) for equipment purchases exceeding designated financial thresholds.
• Collaborate with Finance, Accounting, and Construction leadership to ensure proper capital documentation, cost tracking, and budget alignment.
• Serve as the primary liaison between the company and equipment vendors, ensuring strong vendor relationships, favorable pricing, and on-time deliveries.
• Work closely with design firms and internal project management teams to verify equipment specifications and blueprint alignment.
• Work with vendors to identify/develop new fixtures and equipment to be used in our stores to satisfy Operations, Merchandising, Food Safety, and Asset Protection guidelines to ensure procurement needs are met.
• Negotiate vendor contracts, pricing, and terms where applicable, ensuring cost-effectiveness and compliance with corporate procurement guidelines.
• Coordinate with project managers to ensure timely ordering and delivery of all equipment for new store builds, remodels, and fuel centers.
• Oversee scheduling and logistics to minimize delays and resolve equipment-related issues during construction.
• Ensure Coupa and Oracle systems are accurately maintained, including invoice approvals, PO closures, and project reconciliation.
• Identify opportunities to streamline procurement workflows, reduce lead times, and enhance data accuracy.
• Develop reporting tools and dashboards for leadership visibility into procurement activity, budget variances, and project cost summaries.
• Support strategic sourcing initiatives and contribute to long-term capital planning.
• Support related functions and teammates throughout the Real Estate, Construction, and Maintenance team as needed.

Supporting Leadership Through the 5 Es

• As a leader, you are expected to model and reinforce our leadership expectations through the 5Es Leadership Framework – serving as both an example and a multiplier of leadership impact across teams and functions:
  • Envision: Craft a bold, strategic vision that aligns with the company’s direction. Communicate clearly and consistently to ensure every team understands the “why” behind the work and feels connected to the bigger picture.
  • Energize: Cultivate a high-energy, resilient environment where passion, recognition, and urgency fuel momentum. Drive engagement across levels by being visible, present, and inspiring in your leadership.
  • Enroll: Build alignment and commitment by involving others early and often. Create clarity around change, communicate transparently, and ensure all stakeholders feel heard, valued, and empowered to act.
  • Enable: Break down barriers, advocate for necessary resources, and build capability across your teams. Champion development, empower decision-making, and foster a culture of continuous learning and ownership.
  • Execute: Deliver results that matter. Turn strategy into action with prevision and agility, ensure accountability, and continuously improve outcomes through clear priorities, strong follow-through, and data-driven decisions.